Cookie Sale Program - Troop Cookie Manager's Checklist
Pre-Sale
□ Confirm that all girls and adults in the troop are registered for the 2011 Girl Scout year.
□ Complete a Troop Product Sale Manager Job Agreement and Background Check form.
□ Attend your Service Unit’s Troop Cookie Manager training session, on the date set by your Service Unit.
□ Update your eBudde troop site. Be sure your Girls Registered and Girls Selling figures are correct, as the Girls
Selling figure is key in determining your amount of troop proceeds.
□ Conduct Girl / Parent Cookie Training: Help your girls set troop cookie goals and plan troop booth sales.
Initial Order Taking - Jan. 1 – Feb. 7 – NO MONEY IS COLLECTED DURING ORDER TAKING.
□ Collect girls’ Initial Orders Cards, and encourage girls to continue taking orders with the Goal-Getter Order Card.
□ Complete eBudde entry and submit Initial Cookie and Initial Incentive orders via eBudde, to your Service Unit
Cookie Manager (SUCM) by ________ (date set by your Service Unit).
After Delivery March 5
□ Pick up your Initial Cookie Order on ___________, at the time given to you by your SUCM.
□ Distribute your cookies, and any Initial Order Incentives that have arrived, to your girls/parents. Complete a
cookie receipt for each girl and have the parent sign for the initial cookies and any additional ones later.
□ As girls take additional orders on the Goal-Getter Order Cards, secure those cookies from a Cookie Cupboard.
Girls may continue to take orders throughout the sale in this way. All cookies received from a Cookie Cupboard
will be recorded into eBudde for you, in the “difference line” at the bottom of the eBudde Girl Orders Tab. Be sure
to move the cookies to the correct girls from the “difference line” for credit toward incentives.
□ Conduct troop cookie booth sales – Check out booth sale cookies from Cookie Cupboards – you may return
unsold cookies to the Cupboard, in full cases, within 1 business day of checking them out. Cookies
from the Initial Cookie Order MAY NOT be returned under any circumstances. Your transactions at the
Cookie Cupboards will be entered into eBudde for you, into the “difference line” at the bottom of the eBudde Girl
OrdersTab. You must separate these cookies among your girls for credit toward incentives before the end of the
sale. If these cookies are not separated by March 28th, they will be distributed for you equally among all your girls.
No changes may be made on the Girl Orders Tab after March 28.
□ Collect money from girls often and make direct deposits into the Council Product Sales Accounts often. Enter the
troop’s deposits into eBudde as they are made. Check your eBudde Sales Report Tab to see how much is due
to the Council. Deposit your troop proceeds into your troop bank account. Do not over-deposit it into the Council
Product Sales Accounts.
□ Complete any Troop-to-Troop Transfer forms for transfers of cookies between your troop and another. The troop
RECEIVING the cookies enters the transfer into the eBudde System. The Troop-to-Troop Transfer paper copies
will be part of your final paperwork to the SUCM.
□ Complete any Combine Sisters forms to combine the packages of cookies sold by sisters for the higher rate of Cookie
Dough. In order to qualify for this, EACH of the sisters must sell a minimum of 50 packages of cookies. These forms
will be a part of your final paperwork to the SUCM.
In order to calculate Cookie Dough and to order girl incentives, girls will not accumulate additional Cookie Dough or girl incentives for any cookies they sell after March 26 (including booth sales after March 26). In this way, Cookie Dough and girl incentives will be available to troops and girls as soon as possible.
After Sale
□ Troop submits final troop paperwork (Troop Sales Report from eBudde, copies of validated deposit slips, Alert forms,
Sisters forms, Troop-to-Troop Transfer forms) to their SUCM by __________ (date set by your Service Unit).
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