Cookie Sale Program — Responsibilities of Troop Cookie Managers

Does the Cookie Sale Program have you feeling like you’re going around in circles?? Well, hopefully this checklist will help, but remember if you’re feeling confused, overwhelmed or just a bit stressed, your Service Unit Cookie Sales Manager is only a phone call away!!

1. Attend training from your Service Unit Cookie Sales Manager
2. Bring information back to the troop and provide training for girls AND parents. Don’t forget to include—cookie price, money collection, signing of permission slips, handing out forms/money envelopes, explanation of the Gift of Caring Project, important dates, safety issues, Cookie Dough and Cookie Booths.
3. Ask parents to help out during the sale.
4. Collect Girl Permission Slips from parents or guardians and keep them in a safe place throughout the cookie sale (you may need them for documentation if a parent/guardian does not pay their cookie bill).
5. Collect Initial order forms at the end of the initial order taking. Compile orders on T-1 form and enter into EBudde.
6. Complete initial paperwork and deliver it to your Service Unit Cookie Sales Manager on or before the date specified by your Service Unit Cookie Sales Manager.
7. Give girls Goal Getter order cards and encourage them to continue to take orders from customers.
8. Pick up cookies at delivery site.
9. Report damaged cookies to Service Unit Cookie Sales Manager and arrange for exchanges.
10. Separate cookies and arrange for families to pick them up.
11. Pick up cookies from cupboard for “goal getter” sales and booth sales.
12. Collect money from families.
13. Make Council and Troop deposits. All deposits made in the Council account must be documented with a validated deposit slip with the Troop Number clearly stated that are sent in with your final paperwork. Make sure to deposit the Troop proceeds directly into your troop account. Enter the troop deposits into EBudde as they are made, not only at the end.
14. Update paperwork and EBudde with final sale numbers and deliver it to your Service Unit Cookie Sales Manager. Remember, if additional cookie booths are held after final paperwork is due, turn in additional paperwork and deposit slips directly to Council, but keep your Service Unit Cookie Sales Manager well-informed.
15. Enter any Troop-to-Troop transfers into the EBudde system, as they occur. In EBudde, run the Troop Sales Report (top right of screen), to show the details of your Troop Cookie Sale as of the date the report is run. Remember, if your girls take more orders, and you enter them into EBudde, this report will update and increase all the figures. The Troop Sales Report will show you an update of your sale, money due to Green and White Mountains, etc. In this way you will accurately pay only what is due. Also, be sure to double check your Girls Registered and Girl Selling figures at this time. DO NOT OVER-DEPOSIT. Over-deposits of $25 or less will not be returned to the troop - they will be transferred to the Girl Assistance Fund at the end of the Cookie Sale.
16. Distribute any final incentives to your girls. (Do not hold Cookie Incentives - they should be given to the girls immediately to thank them for all their efforts.)
17. Celebrate your success in the Cookie Sale with your girls and parents. Talk about the Troop Goals, and what the troop will be able to do with the funds.
    

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