Event Registration Guidelines
Registration is required for all events.
Getting Started: Girls, look through the Programs for your grade level and check out all the offerings. Then, make a decision about which program you want to attend with your troop or by yourself. Even if you're part of a troop you can participate in a program event as an individual.
Fees: Fees are listed as per girl, per adult, or per person. Cookie Dough can be used to pay for up to 50% of a girl’s fee for any program and for some “family” events as well. All original Cookie Dough certificates must be included with your registration form and payment, and submitted by mail prior to the program deadline and Cookie Dough expiration date. Full payment including Cookie Dough is required at the time of registration. Registration after the deadline may be accepted if space is available for an additional fee of $10 per person.
Adult Prerequisites: The majority of programs are open to individual girls and troops. If girls are attending as a troop, they MUST be accompanied by a First Aid/CPR-certified adult. In addition, any specialized prerequisites will be noted in the program listing. In order to allow as many girls as possible to participate, registration for adults is limited to the required ratio of leaders/chaperones necessary to safely supervise and transport girls. Unless specified otherwise in the program description, troops need two adults per every 6 Daisies, 12 Brownies, 20 Juniors and Cadettes, and 24 Seniors and Ambassadors. In some instances space may be limited and we reserve the right to limit the number of adults attending so that we may accommodate more girls.
If attending as an individual girl, a parent or guardian must attend to provide adult supervision, unless an event specifically states Supervision Provided. CPR/First Aid certification is not required of individual parents. In the event that supervision is unavailable, girls will be contacted and asked to bring an adult with them.
Financial Aid: Girl Scout programs should be accessible to ALL girls. Financial aid is available for many programs. If you wish to request financial aid, please complete the Council’s Financial Aid Request Form.
Registration Deadline: The registration deadline is the last date that completed registration forms and payments are accepted. Each event lists its own deadline. Pay special attention to early deadlines when reading program descriptions. Depending on space availability, additional girls may be allowed to register after the deadline for an additional fee of $10 per person. Placement of any girls wishing to participate AFTER the original registration has been sent and processed cannot be guaranteed. Many events will fill BEFORE the registration deadline. Based on the capacity of a specific program a waiting list may be created and an additional session may be opened. All registration is on a first-come, first-served basis so be sure to submit your registration as early as possible to avoid any disappointment.
How to Register: You may only register for one event per registration form. Forms may be photocopied or printed online from the Forms page. Final numbers of girls and adults attending are required at the time of registration and payment-in-full (including Cookie Dough) must be sent with your form. Registrations without participant names or full payment will NOT be processed. We accept credit cards, checks or money orders. Cookie Dough cannot be used to register by fax. If using Cookie Dough, you must mail your registration form, payment and original Cookie Dough certificates to the address on the form. Please include adult numbers when registering, even if there is no fee for adults to attend.
Confirmation: You will receive a letter once we receive your registration form and full payment. If you do not receive acknowledgement of the receipt of your registration in a timely manner, please call the event contact to verify that your registration has been received and processed. If the event is full, you will be notified and can be placed on a wait list (in case there is a cancellation), or the Council will refund your payment. An event packet will be sent out approximately 2-3 weeks prior to the event.
Cancellations: If a troop or individual cancels there will be no refund. A full refund will be made if the troop or individual cannot be placed in the event by the Council. If an event is not cancelled and you choose not to attend, your event fee cannot be refunded. Refunds for medical reasons will only be processed if notification is made prior to the event and is followed by a written refund request accompanied by a doctor’s note.
Special Needs: Events can accommodate participants with most special needs. Special needs include but are not limited to the following: physical, dietary, or emotional. Please be in touch with the event contact person prior to registering to discuss how we can best meet the special needs of any girl or adult.