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Troop Packet

Thank you so much for volunteering to be a Girl Scout Troop Leader. Girl Scouting can’t happen without great volunteers like you!

Your Troop Packet contains the most commonly used forms and resources for troop leaders. If you have difficulty finding the form you need, contact Customer Care at customercare@girlscoutsgwm.org.


What's In Your Troop Packet — Here's a printable version of what's available to you in the Troop Packet.

Troop Startup Checklist — For new leaders, here's a list of what you need to get yourself and your troop ready for a great year.

Volunteer Essentials — This updated version of Volunteer Essentials is the go-to resource for troop leaders' questions.

Council Policies and Procedures for Volunteers — This list of Council Policies and Procedures is another resource for troop leaders' questions.

Safety Activity Checkpoints — Each Safety Activity Checkpoint has in-depth safety guidelines and tips that adult volunteers can use for a wide range of activities, ranging from canoeing to surfing to selling cookies.

Getting Started: Forms and Resources

These are the forms you will need to have for your first parent/guardian meeting:

Blank Girl and Adult Health History Forms — Be sure to have one for each girl and each adult.  Keep with you at all times.

Procedures for Collecting Heath History Forms — Instructions on how to collect Health History Forms. Remember all personal information is kept confidential.

Annual Permission Slip — Parental Permission for yearlong use for events and activities. You only need to have this completed once and can be used for low risk events.

Families Make It Happen — Have family members fill out this form to let you know how they can be involved in support the troop this year.

Family Guide to Girl Scouting — Helpful information for families to learn more about the Girl Scout program and their responsibilities to the troop.

Emergency Information Forms

Always have these forms available:

Crisis Communication Form — What to do in the event of a serious accident, emergency or fatality. You should always have a copy of this form as part of your troop first aid kit. Look for a hard copy to be handed out at your first leaders’ meeting.

Incident and Issue Report — Use this form to document any incident that may escalate into an issue, emergency or crisis. Submit to your local Volunteer Support Coordinator (VSC). If you don’t have a VSC, please send it to customercare@girlscoutsgwm.org

Running Your Troop

Everything else you will need for a successful Girl Scout year:

Troop Leader Position Description — This summarizes your role as a Girl Scout volunteer. It can be electronically signed and given to your Volunteer Support Coordinator (VSC). If you don’t have a VSC, please send it to customercare@girlscoutsgwm.org.

Troop Volunteer Agreement — Agreement form for anyone who is a helper, chaperone, or driver for your troop.

Troop Bank Account Information — Use this to help you in opening your bank account. Give a completed copy to your Community Accounting Coordinator (CAC) by October 31. If you don’t have a CAC, send it directly to the Bedford office or email to customercare@girlscoutsgwm.org.

Annual Troop Finance Form — This Excel spreadsheet is used to track all troop income and expenses.

Troop-Group Money Earning Request — If a troop needs additional funds beyond fall products and cookie sales, this form should be submitted to their CAC. If you don’t have a CAC, please send it to customercare@girlscoutsgwm.org.

Volunteer Toolkit Overview — The VTK is a powerful online resource that helps leaders spend less time managing their troops and more time having fun with their girls! Need additional support in using the VTK? Contact our Customer Care team.

Why Your Troop Needs a Sponsor — Sponsors can provide support to the troop in many ways, and in turn your troop will express their appreciation to that sponsor.
Troop Sponsorship Form

Managing a Multi-Level Troop — Anytime you have more than one age level under one troop number, you are a multi-level troop. Tips on how to successfully manage a multi-level troop.

Field Trips and Troop Travel

Traveling with Girl Scouts — A consolidated packet of all troop travel information and forms. Individual documents can be found below.


Individual Travel Documents and Forms:

Determining Your Trip Tier & Travel Basics — Descriptions and requirements of the different travel tiers and other basic information.

Troop Activity and Quick Trip ChecklistFor Tier 1-3 trips. Use this checklist to ensure you are adhering to all council policies and guidelines regarding troop trips and activities that will last 2 nights or less and/or are less than 4 hours away.

Single Event Permission SlipFor Tier 1-5 trips. Parental permission for a single use, one-time event or activity. This form can be used by the troop leader or parent who prefers to complete a single-use permission form for each event or activity in which troop members participate.

Timeline for Domestic Extended TripsFor Tier 4 trips. Use this checklist for any trip that is longer than 2 nights and/or is more than 4 hours away.

Timeline For International Extended TripsFor Tier 5 trips. Use this checklist for any trip that is longer than 2 nights and/or is more than 4 hours away, is outside of the United States, and requires documentation to enter another country.

Intent to Travel FormFor Tier 4-5 trips. This form is due 4-6 months prior to travel dates for domestic travel and one year prior to travel dates for international travel.

Checklist for Troops Going on an Extended TripFor Tier 4-5 trips. A checklist that must be completed by both girls and adults in the troop. Submit with initial trip paperwork 4-6 months prior to a domestic trip and 1 year prior to international travel.

Troop Trip Budget WorksheetRequired for Tier 4-5 trips, and helpful for all other tiers. A budget worksheet to help troops plan for their trip. This form must be submitted at least 4-6 weeks prior to the trip and resubmitted if the budget changes.  

Planning and Holding a Parent Meeting for an Extended TripFor Tier 4-5 trips. A checklist for keeping parents/guardians informed and involved in the trip planning process.

Sample for Participant Code of ConductFor Tier 1-5 trips. A sample Participant Code of Conduct document for any trip. Troops should create their own with input from troop members.

Girl Health History Form for Extended TripsFor Tier 5 trips. This girl form should be used for International Extended Trips in place of the standard Girl/Adult Health History Form.  

Adult Health History Form for Extended Trips For Tier 5 trips. This adult form should be used for International Extended Trips in place of the standard Girl/Adult Health History Form.

Plan a Great Girl Scout Year

Free and Inexpensive Trips — Some ideas for simple, easy activities.

Planning Your Girl Scout Week — Every year in March we celebrate the Girl Scout birthday by celebrating the week that includes March 12 (the day Girl Scouting was started in Savannah, GA by Juliette Gordon Low).

Girl Scout Week Calendar — Here are some activities that girls can do to make each day special based on traditional days of service for Girl Scouts.

Supplemental Resources

Brainstorming — Brainstorming allows girls to share their thoughts and ideas around a specific topic. It’s a great way to keep the troop girl-led.

Ceremonies — An overview of Girl Scout ceremonies and ideas on how to plan ceremonies with girls.

Cool Chats — How to use stories to discuss sensitive topics.

Online Resources — Important websites, Facebook pages, and other digital resources for leaders and volunteers.

Ten Minute Time Fillers — Great ideas for making the most of your meeting time.


Looking for a form or resource not listed?  Please contact Customer Care.